Every wedding has two photo albums. One is the posed, edited set your photographer delivers. The other is the candid half — the back-table laughter, the dance floor at midnight, your own face when no one told you a phone was out. This is a checklist for both, phase by phase, plus the one trick that makes sure the second album actually reaches you.
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A shot list only solves half the problem. The posed half is planned and covered. The candid half depends on the people in the room — and that is exactly the half most couples lose.
Captures the deliberate shots: the vows, the portraits, the first dance, the details. One or two people, in the best position for the headline moments. Give them a written list and they will not miss one.
Are everywhere your photographer is not — at the back tables, on the dance floor, at the bar after the formal photos end. They are already holding cameras. All they lack is one place to send what they catch.
Use it as a starting point and cut what does not fit your day. Hand the portrait list to your photographer in advance; leave the last section to your guests.
The quiet hour before everything starts. Mostly your photographer, but the people in the room see moments the lens misses.
Your photographer covers the aisle and the vows. Guests, from their seats, catch the faces turned toward you.
The posed, deliberate set. Give your photographer a written group list so nobody important is missed.
Speeches, first dance, cake. The big beats are covered, but the room is full of small reactions at the same time.
This is the half of the day no single photographer can be in the room for. Your guests are already holding the cameras that see it. Give them one place to send it all.
There is no shot list for this section, because you cannot pose it. You collect it instead — one QR code, every guest's camera roll. Set up your event and put the code on the tables.
The candid half only reaches you if collecting it is effortless for guests. That rules out group chats, which compress your photos and bury them across threads, and it rules out anything that asks people to install an app. Here is the whole mechanic.
Create your event and print the code on table cards, the welcome sign, or the menu. That is the entire setup.
The code opens your event page in the phone browser. No app, no account. Guests add photos and videos straight from their camera roll.
Everything lands in one place at original quality. After the day, you download it all as a single ZIP.
See how the QR code itself works, or read how Klik handles wedding photo sharing. Still comparing tools? See the best wedding photo sharing apps.
Work through the day in phases: getting ready, the ceremony, posed portraits, and the reception. Within each, list the specific moments and people that matter to you rather than trusting memory on the day. Then plan for two layers of coverage — the posed and headline shots your photographer captures, and the candid, in-the-crowd moments only guests are positioned to catch.
A wedding shot list is a written list of the specific photos you want, usually grouped by phase of the day. It matters most for portraits, where a named group list (you with each set of parents, the full wedding party, grandparents) stops anyone from being forgotten in the rush. Hand it to your photographer ahead of time. For the candid moments, a fixed list works less well — you cover those by making it easy for many guests to share what they caught.
The reliable way is a single QR code guests scan to upload straight from their phone, with no app to download and no account to create. Group chats compress the files and scatter them across threads; asking people to email photos means most never arrive. A QR-based collector like Klik puts every guest's photos and videos in one place at original quality, and you download the lot afterward.
From a professional photographer, a full day typically yields a few hundred edited images — the exact number depends on hours booked and how they work, so ask yours directly. Guest photos are separate and uncapped: dozens of people each taking a handful adds up to hundreds more candid frames. Those are the ones that show the day from inside the crowd, and they are easy to lose if there is no single place to gather them.
No, and you should avoid anything that requires one. Every extra step — a download, a login — loses photos, because a share of guests will not bother. The tools that collect the most work entirely in the phone's browser: a guest scans your QR code, the event page opens, and they upload from there. That is how Klik works, on any modern phone.
Live in under a minute. No card, no app, no catch.